No. 12-Policy on the Use of Generative Artificial Intelligence
Effective as of November 1, 2025
This policy is intended to provide direction to all individuals, parties, and intervenors who communicate with the Canada Industrial Relations Board (Board) on the use of content created or generated by artificial intelligence (AI).
This policy is designed to protect the integrity of the Board’s processes and ensure that its resources are used effectively.
What Is Artificial Intelligence (AI)?
Artificial Intelligence (AI) is technology that can do tasks that usually require human thinking—like understanding speech, learning, or solving problems.
Generative AI is a type of AI that creates new content, such as text, images, audio, video, or computer code. It works by responding to user instructions, called “prompts.” Examples include ChatGPT, Copilot, and LLaMA.
This policy does not apply to tools that simply help with editing, formatting, or suggesting changes—so long as they do not create new, meaningful content.
Declaring the Use of Generative AI
If you use generative AI to help prepare a document for the Board, you must clearly say so in the first paragraph of the document. For clarity, uses of AI to help prepare a document include drafting, research and translating. You must also name the AI tool used, identify how and when it was used, and specify which parts of the document were generated by AI.
Example:
“The Generative AI tool, ChatGPT, was used on September 15, 2025, to generate content in paragraphs 15–17 of this document.”
Responsibility for Content
You are responsible for everything you submit to the Board, even if AI helped you prepare it. You must check that any legal information is accurate by using trusted legal sources.
You must not use generative AI to create any content that reports or reflects evidence—such as witness statements, affidavits, or other materials submitted as evidence. These must be based on a person’s own knowledge and experience.
Be cautious when using legal analysis or references from AI. Only use well-known and reliable sources, such as:
- The Board’s official website
- Commercial legal publishers
- Public legal services like CanLII (excluding AI generated summaries)
If parties refer to case law in their submissions, they must include a citation and electronic link to the decision. If it is not possible to provide an electronic link, the parties must attach a copy of the case to their submissions.
Risks and Considerations
While new technologies can be helpful, they also come with risks—especially in legal settings.
Some key concerns include:
- AI “hallucinations”: Generative AI can make up facts, legal citations, or other information that isn’t true.
- Deepfakes: AI can create fake images, videos, or audio that look real but are completely made up.
- Privacy risks: Information entered into AI platforms may not be secure or confidential. You should never enter personal or sensitive information into a generative AI tool.
Accountability and Consequences
You are accountable for declaring your use of generative AI and for how you use it in documents submitted to the Board.
If you do not follow this policy, the Board may:
- Reject part or all of your submission
- Dismiss your application or complaint
- Choose not to respond to your request for information
- Take any other appropriate actions
Effective Date: November 1, 2025