Quarterly Financial Report for the Quarter Ended June 30, 2012
Management Statement for the Quarter Ended June 30, 2012
The Canada Industrial Relations Board (the CIRB or the Board) is an independent, representational, quasi-judicial tribunal responsible for the interpretation and application of Part I (Industrial Relations) and certain provisions of Part II (Occupational Health and Safety) of the Canada Labour Code (the Code). It was established in January 1999 through amendments to Part I of the Code. The mandate of the Board is to contribute to and promote effective industrial relations in the federally regulated private sector.
Further information on the mandate, role, responsibilities and programs of the Board can be found in the Board 2012-13 Main Estimates, available on the following Website: http://www.tbs-sct.gc.ca/est-pre/20122013/p2-eng.asp.
This quarterly financial report should be read in conjunction with the 2012-13 Main Estimates. It has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. It has not been audited or reviewed externally.
Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Board’s spending authorities granted by Parliament and those used by the department consistent with the Main Estimates for the 2012-13 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.The Department uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament continue to be reported on an expenditure basis.
Highlights of Fiscal Quarter and Fiscal Year to Date (YTD) Results
The Board defines a significant variance as a variance of greater than $100,000 that also represents a variance of more than 5% over the previous year’s actual expenditures.
Significant Changes to Statement of Authorities
The Board’s voted authorities as of June 30, 2012 show a significant variance in net operating expenditures compare to the quarter ending June 30th, 2011. This variance is due in large part to a reduction in spending on travel and professional services because of a reduction in the number of cases requiring a hearing during the first quarter of this fiscal year.
Significant Changes to Budgetary Expenditures
Based on the Board’s definition, no significant variance is observed in the Board’s expenditures.
Risks and Uncertainties
The CIRB is a low risk agency. Approximately four fifths (81%) of the Board’s $13.0 million operating budget is allocated to salaries and benefits. The remaining $2.5 million is Operations and Maintenance (O&M) funding of which 78% is expended on travel and professional services largely related to the hearing and determination of cases. The Board adheres to Treasury Board policies for the expenditure of its budget and an audit conducted by the Office of the Comptroller General in the Spring of 2011 has confirmed that the Board’s core controls over financial management are effective and executed in compliance with TBS policies and directives.
The CIRB, like all the other Government departments and agencies, is subject to a salary budget freeze until 2013-14 and will not receive supplementary transfers to cover salary increases prescribed by collective agreements and Treasury Board policies. As a result, the Board has to absorb an annual increase in salary expenditures of approximately 1.5% for three consecutive fiscal years. The CIRB is managing this budgetary pressure by finding internal efficiencies through reorganization of work in its corporate services. These efforts will be sufficient to allow the CIRB to continue to operate with its current budget until 2013-14.
The Board has an ongoing planning challenge in that the CIRB’s sole function is to respond to the matters referred to it by unions, employers, employees and the Minister of Labour. As such, the CIRB’s operational activities are driven by external demands that it can only react to rather than plan for.
The state of the economy can affect the nature of the demand for Board services. A significant increase in the incoming number of complex matters would severely affect the Board’s ability to meet its strategic outcomes.
The Board’s largest operational risk is associated with the number of applications and complaints it receives in a given year, which affect its ability to continue to remain effective and efficient. To mitigate this risk, priority is given to the processing and consideration of matters in which it appears that delay will pose a significant potential for adverse industrial relations consequences, or where other identifiable factors require a matter to be given priority. The CIRB will proceed with amendments to its Regulations to ensure effective and efficient handling of applications and complaints. It will also continue to monitor and fine-tune the processing of applications and it is expected that these mitigating strategies will further reduce the time it takes to process matters.
The Board, like other small departments and micro-agencies, continually faces pressure to respond to, or implement various government-wide corporate management initiatives. However, the CIRB’s limited resources are first and foremost dedicated to its core mandate of delivering fair and timely dispute resolution services to its client community. It is often a challenge to build and retain specialized skills and knowledge in areas that are not central to the Board’s mandate but critical to meeting the expectations of central agencies in various areas of corporate services.
The Board also has to manage its operating and salary budget in line with budget restraints, which are likely to remain in place for several years. The CIRB will continue to seek horizontal opportunities and interdepartmental partnerships in order to achieve efficiencies and ensure it delivers on its mandate on a fiscally sound and sustainable basis. The CIRB will also participate in the TBS-led initiatives aimed at identifying and contracting for a common case management system. The CIRB believes this approach will build on synergies between similar organizations and mitigate the pressures associated with an aging system and its costly renewal.
Significant Changes in Relation to Operations, Personnel and Programs
No major change in our operations, key personnel or programs occurred in the last quarter.
Approval by Senior Officials
Elizabeth MacPherson, Chairperson
Ginette Brazeau, Chief Financial Officer
February 3, 2012
CANADA INDUSTRIAL RELATIONS BOARD
Quarterly Financial Report
For the quarter ended June 30, 2012
Statement of Authorities (unaudited)
|Total available for use for the year ending March 31, 2013 *||Expended during the quarter ended June 30, 2012||Year to date used at quarter-end|
|Vote 10 - Net operating expenditures||11,424,279||2,431,091||2,431,091|
|Statutory authorities - Employee Benefit Plans||1,569,617||392,404||392,404|
|Total available for use for the year ending March 31, 2012 *||Expended during the quarter ended June 30, 2011||Year to date used at quarter-end|
|Vote 10 - Net operating expenditures||11,421,923||2,608,326||2,608,326|
|Statutory authorities - Employee Benefit Plans||1,604,867||401,217||401,217|
CANADA INDUSTRIAL RELATIONS BOARD
Quarterly Financial Report
For the quarter ended June 30, 2012
Statement of Expenditures by Standard Object (unaudited)
|Planned expenditures for the year ending March 31, 2013||Expended during the quarter ended June 30, 2012||Year to date used at quarter-end|
|Transportation and communications||1,075,811||135,999||135,999|
|Professional and special services||884,638||101,559||101,559|
|Repair and maintenance||115,472||30,552||30,552|
|Utilities, materials and supplies||178,548||19,120||19,120|
|Acquisition of machinery and equipment||41,259||13,707||13,707|
|Other subsidies and payments||22,391||5,600||5,600|
|Total net budgetary expenditures||12,993,986||2,823,495||2,823,495|
|Planned expenditures for the year ending March 31, 2012||Expended during the quarter ended June 30, 2011||Year to date used at quarter-end|
|Transportation and communications||1,075,811||188,042||188,042|
|Professional and special services||884,638||154,395||154,395|
|Repair and maintenance||115,472||62,420||62,420|
|Utilities, materials and supplies||178,548||22,140||22,140|
|Acquisition of machinery and equipment||41,259||4,428||4,428|
|Other subsidies and payments||22,391||12,342||12,342|
|Total net budgetary expenditures||13,026,790||3,009,543||3,009,543|
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